FLIGHTS

Airport Parking

Texas Athletics parking policy reimburses up to $8 per day in parking.
The following parking options for the Austin airport are:
- Parking Spot costs are covered by Athletics under the following program
  - Staff who travel regularly should use their Spot Club Exec Card
  - Parking vouchers can be obtained from the travel office
  - Reservations can be made by emailing feedback@theparkingspot.com or following this guide: https://utexas.box.com/v/ParkingSpotReservationProcess
- Park & Zoom costs are covered by Athletics under the following program
  - See the HOW TO document for details: https://utexas.box.com/v/ParkandZoomReservationInfo
- Airport FastPark & Relax UT rate is $7.77 per day when you enroll in their program using your UT email address and promo code 2911PB. You can use this rate for both business and personal airport parking.
  - Link to UT page is at https://rebrand.ly/fastpark
- Other forms of transportation to the airport in Austin (Uber, Lyft, Taxi, Super Shuttle, etc.) will only be reimbursed at the standard $8 per day rate.
- Be fiscally responsible when parking at hotels or locations that offer valet and use the self-parking options if available.

Flights & Airfare

All airfare must be booked with Anthony Travel. You can book with the on-site Account Managers or the Concur booking tool.

Tips:

Consider cost but also benefits obtained with any airline membership status that allows for blocked seating and baggage fees.
Southwest Airlines cannot be booked with any other airline in the same itinerary.
Look at one-way options versus staying on the same carrier round-trip for best pricing scenarios.
Book air travel in advance to take advantage of lower fares and better seating.
Use these Checklists as a guide if booking travel for other people or incoming recruits
- https://utexas.box.com/v/TravelinformationChecklist
- https://utexas.box.com/v/OfficialVisitChecklist

Economy vs. First/Business Class

The standard rule is that all airfare purchases must be economy class, but there are a few exceptions. For information about these exceptions, see the First/Business Class Approval Request.

State Contract Airfares

View State of Texas contract airfares and rules on the Texas Comptroller’s website.
Available through Concur and the University’s contracted travel agencies
Fully-refundable and some non-refundable fares available
Changes allowed after ticketing with no airline change fee
Most contracted flights are currently offered on either American Airlines or Jet Blue
These fares are not available to the public and are not for personal use

Airline Published Airfares

Available to the general public
Each airline sets its own rules for refundable and non-refundable tickets (i.e., ticketing deadlines, change fees, how unused funds can be reused, etc.)
The majority of airlines do not allow the transfer of unused funds to another traveler – this makes it very risky to purchase non-refundable airline airfares for prospective employees and official visitors
Many airfares require reservations to be ticketed within 24 hours